A Fortune 500 company is confidentially looking for an Executive Assistant its Healthcare Division.

Responsibilities

• Main responsibility is to support the President with secondary responsibility of supporting the CFO. This includes coordinating travel, managing their calendars, and other personal tasks as needed.
• Responsible for coordination and administration of all the clerical functions of the executive department, such as word processing, maintenance of office files, scheduling department meetings and special functions, etc.
• Coordinate department communication such as generating and receiving mail, message distribution, visitors, calls, etc.
• Serve as point of contact for the Executive department to coordinate the HR processes and procedures with the managers and employees of the department
• Prepare slides and reports for meetings and presentations
• Responsible for keeping various records for the department (such as Investor contact list, employee contact list, etc.) and generating regular reports
• Responsible for the requisition of supplies, printings, maintenance of office supplies and equipment for the department, as well as employee nameplates and business cards
• Coordinate executive sponsored events such as weekly staff meetings, Sr. Leadership meetings, Board of Director meetings, analyst visits, etc.

Requirements

• Minimum of 5 years experience as an Executive Assistant
• Experience managing office equipment and office practices with good perception of department’s administrative needs.
• Ability to organize and evaluate office production and procedures and create processes to manage work flow. Process oriented, but flexible around business needs
• Ability to relate to and communicate with people. Good verbal and written communication skills. Proven ability to protect confidentiality of sensitive materials and knowledge
• Proven ability to meet deadlines and deal effectively with the stress of a fast-paced environment
• Ability to solve complex problems through analysis
• Proficient at using Microsoft office software: MSWord, Excel, PowerPoint, Visio, Outlook, Schedule Plus, etc.