• Assist managers with application of HR programs and policies.
• Assist with employee relations issues under the direction and supervision of the Human Resource Director.
• Identify and analyze key metric data such as headcount, turnover, and cost-per-hire and make recommendations to management team for necessary action.
• Conduct exit interviews, analyze feedback, and provide management with summary results.
• Provide training as needed throughout the company. 
• Maintain extreme confidentiality.
• Maintain vendor contacts, manage relationships and negotiate contracts.
• Ensure HRIS data is accurate and complete.
• Provide excellent customer service to all employees.

• 3+ years experience in a Generalist or Business Partner role in HR
• Bachelor’s degree in HR, Business or related field preferred
• Ability to interface effectively with all levels of employees
• Be a self-starter who can handle multi-tasking and priorities
• Strong problem solving and analytical skills
• Proficient in Word and Excel

Position Description:

1. Manage internal and external calendaring and scheduling for CEO
2. Manage expense reports, receipts and all travel reservations for CEO
3. Manage scheduling of company-wide meetings and events
4. Answer phones and greet visitors
5. Manage voice mails and e-mails to front desk
6. Gather and distribute mail
7. Maintain office supplies inventory
8. Organize office resources and supplies
9. Maintain office environment presentation
10. Maintain all internal records and files

Sales Administrator will be required to provide administrative support to the Sales and Marketing Team. Duties will include customer/advertiser interfacing, database management within SAP, producing daily and/or weekly/monthly sales reports, monitoring advertiser contract paperwork, coordinating marketing/creative requirements with Marketing Team, coordinating functions and conferences, liaising with other departments as required and other duties as required by the SVP and Sales Team.

POSITION CRITERIA – -

• Minimum 3 years experience in a similar role
• Intermediate to advanced MS Word, Excel, Outlook and PowerPoint skills
• High attention to detail and accuracy
• Excellent time management skills and the ability to prioritize deadlines
• Ability to work under pressure
• Excellent written and verbal communication skills
• Successful experience within a highly charged sales environment
• General administrative support
• Superior data base management and telephone sales skills
• Some public relations experience
• Quote preparation / Order entering / Order Follow Up
• Interfacing through Project Management with the Marketing/Creative Team
• Corresponding with customers, and others
• Creating and updating spreadsheets
• Provide support to the sales in the research, writing and submission of sales proposals for potential advertisers
• Work with outside field sales reps to provide sales/marketing support

EDUCATION AND/OR EXPERIENCE :

Excellent oral and written communication skills and ability to meet deadlines are required
Superior customer service and data base management skills required

Duties include:

• Typing from a dictaphone (no previous experience needed)
• Scheduling court appointments
• E-filings
• Heavy proofreading
• Calendar management

This is a part-time job that does not offer benefits or growth into a full-time role.  However, it offers a great stabililty!  You can count on your hours each week.  Must be willing to commit and work hard.

• Database management within SAP
• Produce daily and/or weekly/monthly sales reports using Excel
• Coordinate marketing proposals as directed by the team
• Coordinate networking functions and conferences including all logistics
• Plan Executives’ travel arrangements and prepare related expense reports
• Provide support to the sales with internet research,
• Be a liaison with other departments as required and other duties as required by the SVP and Sales Team  

Excellent knowledge of Word, Excel, Outlook and PowerPoint are a must.  You must also have the abililty to pick up on new software programs easily as  you will become an expert on their proprietary programs.

The environment is very entrepreneurial, and while the company has been in business successfully for many years, the atmosphere is one where you would wear many hats.  This is a great opportunity to get a lot of business exposure in all aspects of the company:  operations, administration, basic accounting and client services. 

This person must have a 4 year degree and some office work experience (1 – 3 years).  Strong computer skills with Word, Excel and PowerPoint are required.  Excellent phone presence and professionalism is a must.  Not only will you be talking to current and prospective clients, you will also attend meetings and events.

DUTIES:
•Ensure the smooth daily operations of the office with a focus on achieving maximum expense control, accuracy, consistency, and productivity.
•Coordinate marketing efforts including but not limited to creating and writing a monthly newsletter, assist in development of marketing materials, and provide ideas for other marketing opportunities.
•Manage general administrative tasks for the office and President. Answer incoming phone lines.
•Provide initial point of contact for vendors, callers,and visitors; provide general troubleshooting or route inquiries appropriately.
•Maintain sales and marketing database.

REQUIREMENTS:
•Bachelor’s Degree (prefer a business major)
•Extremely strong organizational skills, strong attention to detail with excellent interpersonal and communications skills.
•Ability to prioritize and manage multiple priorities, and exhibit excellent follow-through.
•Flexibility, team-focus, comfortable working in a small, fast-paced environment.

• Manage complex calendar, schedule appointments, meetings, and conference calls.
• Coordinate international and domestic travel arrangements including hotel, transportation, airlines, etc.
• Manage high volume travel and expense reports.  Must have had extensive experience with currency exchange.
• Prepare high quality presentations, produce accurate, properly formatted reports and other documents using Microsoft Word, PowerPoint and Excel.
• Prepare, organize, and maintain documents and files of a complexand confidential nature
• Write and proofread memos, emails, announcements and other communications. 
• Establish and maintain effective and cooperative professional business relationships with all levels of management, employees, vendors, and companies.
• Handle telephone calls, including screening incoming calls, mail and packages.
• Assist with other business and personal matters as requested.

 Skills and Requirements

•  5+ years of experience supporting a Senior Executive.
• Ability to take initiative, make quick accurate decisions, stay focused and organized under pressure.
• Must be detail oriented, highly proficient in multi-tasking, and experienced in working in a fast paced environment.
• Must demonstrate strong project management, and communication skills, both verbal and written
• PC proficiency in software applications to include but not limited MS Word, Excel, PowerPoint, and Outlook.
• Build relationships with cross functional team members and key employees.
• Flexibility to take on other duties as assigned