A growing technology firm is looking for an Administrative Assistant to support their entire sales division. This is a challenging and rewarding position for someone who is looking to make a difference.

• Ensure the smooth daily operations of the office with a focus on achieving maximum expense control, accuracy, consistency, and productivity
• Coordinate recruiting activity such as online job posting, resume management and candidate scheduling
• Review office systems and procedures; provide recommendations for enhancement
• Provide initial point of contact for callers, visitors, and corporate e-mail contacts; provide general troubleshooting or route inquiries appropriately
• Create marketing materials and monthly newsletters
• Maintain an internal database

• Bachelor’s degree and 3 – 6 years of corporate office experience, preferably in a sales support role
• Extremely strong organizational skills, strong attention to detail with excellent interpersonal and communications skills
• Ability to prioritize and manage multiple priorities, and exhibit excellent follow-through
• Flexibility, team-focus, comfortable working in a small, fast-paced environment
• Ability to work with all levels of management and staff, clients and vendors to the firm, handling confidential, time-sensitive and critical details

A small, non-profit organization is looking for an Administrative Assistant for its in-town office.

• Receptionist duties
• Orientation for all new employees
• Order all office supplies and equipment while maintaining an approved budget
• Coordinate monthly calendar
• Maintain facilities and office equipment
• Proof documents for spelling and punctuation errors
• File, copy, and fax documents as needed
• Provide backup support to the President

• 3 to 5 years in a professional business environment, non-profit preferred
• Strong computer skills using MS Office (Word, PowerPoint, Excel, and Outlook)
• Ability to prioritize a wide variety of tasks
• College degree

This software company has been in business for over 30 years. They assist small and medium-sized businesses with a wide range of business management applications within the US and abroad.

• Communicate effectively with International and Domestic clients
• Maintain calendars for consult’s travel
• Monitor Accounts Receivable to assist in timely collections
• Coordinate approval of monthly expenses
• Gain full understanding of company’s database
• Track and analyze annual budget

• Strong math and budget skills
• Highly organized – excellent project planning and attention to detail
• Excellent written ability and strong communication skills
• Must be proficient in MS Office Programs

A Fortune 500 company is confidentially looking for an Executive Assistant its Healthcare Division.

• Main responsibility is to support the President with secondary responsibility of supporting the CFO. This includes coordinating travel, managing their calendars, and other personal tasks as needed.
• Responsible for coordination and administration of all the clerical functions of the executive department, such as word processing, maintenance of office files, scheduling department meetings and special functions, etc.
• Coordinate department communication such as generating and receiving mail, message distribution, visitors, calls, etc.
• Serve as point of contact for the Executive department to coordinate the HR processes and procedures with the managers and employees of the department
• Prepare slides and reports for meetings and presentations
• Responsible for keeping various records for the department (such as Investor contact list, employee contact list, etc.) and generating regular reports
• Responsible for the requisition of supplies, printings, maintenance of office supplies and equipment for the department, as well as employee nameplates and business cards
• Coordinate executive sponsored events such as weekly staff meetings, Sr. Leadership meetings, Board of Director meetings, analyst visits, etc.

• Minimum of 5 years experience as an Executive Assistant
• Experience managing office equipment and office practices with good perception of department’s administrative needs.
• Ability to organize and evaluate office production and procedures and create processes to manage work flow. Process oriented, but flexible around business needs
• Ability to relate to and communicate with people. Good verbal and written communication skills. Proven ability to protect confidentiality of sensitive materials and knowledge
• Proven ability to meet deadlines and deal effectively with the stress of a fast-paced environment
• Ability to solve complex problems through analysis
• Proficient at using Microsoft office software: MSWord, Excel, PowerPoint, Visio, Outlook, Schedule Plus, etc.

A Fortune 500 company is in need of an Executive Assistant to support their CTO.

• Provide direct administrative support for the CTO
• Create and edits documents, spreadsheets, marketing packages, and presentations
• Coordinate employee new hire and termination process
• Manage daily calendar and meetings
• Coordinate travel arrangements and itineraries

Requirements
• Bachelor’s degree required and a minimum of 8 years of C-level administrative experience
• Ability to multi-task and prioritize
• Excellent communication skills
• Knowledge of Microsoft Office programs

A national consulting firm in the midtown area is looking for an Office Manager.

• Serve as the first point of contact for clients
• Production of work production variables
• Maintain office equipment and determine inventory levels
• Ship, receive, and track materials
• Make travel arrangements
• Create, edit, and format documents
• Pursue continuous improvement of office policies and procedures

• Bachelor’s degree and a minimum of three years administrative experience
• Customer Service experience also preferred
• Time management skills are essential
• Must be able to multi-task efficiently
• Must have excellent skills utilizing Microsoft Word, Excel and PowerPoint

The Project Coordinator will make sure that the projects within the Company are organized, executed, and completed in a timely manner.

• Lead teams to develop project scope, schedules, and budget
• Ensure projects are implemented and completed according to schedule
• Keep files organized, updated, and accessible
• Create and handle all outstanding invoices

• Bachelor’s Degree and 1-2 years office experience
• Must have excellent communication and organizational skills
• High attention to detail to maintain accuracy
• Proficient with MS office applications

A growing Technology Firm in Buckhead is looking for a Receptionist. This is a great opportunity for a recent graduate to get his or her foot in the door with a highly reputable company or for anyone looking to start an administrative career.

• Answer phone calls and route them to the appropriate parties
• Welcome and greet guests, vendors, and employees
• Maintain and manage conference room schedules
• Notify individuals of incoming courier packages and receive, sort, and distribute incoming and inter-office mail
• Directly assist the Executive Team with any necessary administrative tasks such as typing correspondence, returning emails, running errands, filing, faxing, and maintaining office expenses

• Bachelor’s degree 1 to 2 years administrative experience
• Friendly and positive attitude
• Organizational skills and ability to multi-task
• Excellent communication and computer skills required

Due to recent growth and internal promotions, our client has an exciting opportunity for a Receptionist to join their team. This is a regional office for a private healthcare company. This is an entry level stepping stone into a great company that only promotes from within.

• Answer phone calls, screen and transfer calls, take messages, and greet visitors
• Notify individuals of incoming courier packages and receive, sort, and distribute incoming and inter-office mail
• Assist Marketing department with administrative tasks such as correspondence to prospective clients, coordinating mass mail-outs of marketing brochures and literature, and basic PowerPoint presentations

• 1 to 2 years experience as a Receptionist or member of a front office team
• Organizational skills with the ability to multi-task
• Pleasant and professional phone voice
• Knowledge of Word, Excel, and PowerPoint